Logistical Services
 Marketing and promotion
Promoting and marketing the meeting to the proper
clients will attract the most attendees possible.
Producing informed needs assessment will optimize the
attendance and help elevate the marketing development.
AV team management
We
have a seasoned staff of AV management that has
encountered and experienced any possible issues on site
during a medical conference. You can feel comfortable
and confident with our staff knowing you and your
attendees will receive the most professional and
experienced service during the conference
Registration database
We build an elaborate database for each of our
clients focusing on the area of specialty for the
meeting. This database includes all the areas of
profession you want to reach out and promote the meeting
to. There is extensive research done with the
registration database and our marketing team to again
optimize your meeting. Our meeting developed
registration database is another key factor in meeting
management that CMS offers. Maintaining a detailed and
exclusive database will give the capability for all
parties involved to print up a report or reference
information whenever necessary.
On-site management
Conference Management Solutions can provide on site
management along with a staff if needed or required. CMS
handles registration operations, which would include all
walk-ins, pre-registered attendees, industry, and
faculty arrival.
There
will be one person managing the registration desk, one
person managing the AV communication, and another
managing the exhibit hall operation. The CMS
experienced staff will maintain a calm and professional
environment that will keep the attendees informed and
relaxed to assist in operating a well-managed meeting.
Budget development
CMS
works with the client to review and approve the budget.
This is an ongoing project throughout the planning of
the conference all the way through the post conference
process.
Industry and financial support
Industry support is a vital aspect that should be
closely monitored and tracked to determine the financial
outcome of the meeting. CMS will take the initiative to
begin contacting and promoting the meeting to industry.
We are very experienced with the necessary procedures to
have companies approve the funds as well as being
completely informed of the ACCME requirements for
documentation and procedures. CMS will assure accurate
and precise documentation to be filed properly. The
communication between CMS and the directors is
imperative with this portion.
Faculty communication
Faculty communication is assigned to one of our faculty
coordinators. We will offer a web page that
communicates with your faculty anytime, anywhere. The
coordinator that will handle your faculty coordination
will also be on-site at the conference to allow a
seamless experience for all faculty members
Website development
Web sites are another great form of marketing in a
cost conscience manner. We have the capability and
staff at CMS to develop a web site for your meeting.
Our seasoned web site development team has medical
meeting web site experience to guide our clients through
an effortless process of what a medical meeting web site
should include and provide.
Destination management
This will couple with our on site management team.
We provide materials and information to the attendees
about the meeting and the functions and site seeing
items in the area.
Continuing medical
education
Continuing Medical Education is a vital source for
the medical meeting. We will provide a CME provider or
work with one of your choice. CMS has extensive
experience with CME requirements and will provide all
the details needed to have your meeting meet the
requirements and guidelines of the ACCMS standards.
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